ROC Compliance Calendar 2022-23 in India: A Guide for Companies

In India, companies are required to comply with various regulations and laws under the Companies Act, 2013. The Registrar of Companies (ROC) is responsible for overseeing and enforcing these regulations, which includes maintaining the Register of Companies. Companies need to adhere to the ROC compliance calendar to avoid penalties and legal consequences.
In this article, we will discuss the ROC compliance calendar for the financial year 2022-23 in India and provide a table that summarizes the important deadlines.

Let us understand what ROC Compliance is, before we shall move on to discuss ROC Compliance Calendar 2022-23.

Meaning of ROC Compliance

ROC (Registrar of Companies) is a government body in India responsible for registering and regulating companies in accordance with the Companies Act, 2013. The ROC is responsible for maintaining a database of all registered companies in India, ensuring that they are in compliance with the provisions of the Companies Act, and ensuring that they follow the necessary annual compliances.

ROC Compliance in India refers to the compliance requirements specified by the Registrar of Companies (ROC) under the Companies Act, 2013 in India. The ROC is responsible for overseeing and enforcing compliance with various regulations and laws related to companies registered in India.

Private limited companies in India are required to follow certain annual compliances as per the provisions of the Companies Act, 2013. The non-compliance of these compliances may attract penalties, fines, and in extreme cases, even the striking off of the company from the Registrar of Companies.

With regard to Annual ROC Compliances for Private Limited Companies, Legal Window has a team of professionals ready to offer you the finest support, prompt delivery, and greatest level of customer satisfaction. You may reach our staff by calling 072407-51000 or sending an email to [email protected].

Importance of ROC Compliance

The importance of ROC compliance in India is that it ensures the proper functioning of companies, protects the rights of stakeholders, and maintains transparency and accountability in the business operations of companies. Failure to comply with ROC requirements can result in penalties, legal consequences, and damage to a company’s reputation.

Documents required for the ROC Compliance for Private Limited Company

The following is a comprehensive overview of the documents required for annual ROC compliances for private limited companies and the process of annual ROC compliances in India:

Documents required for annual ROC compliances for private limited companies:

• Financial Statements: A private limited company is required to prepare its balance sheet, profit and loss statement, and auditor’s report every financial year. The financial statements must be filed with the ROC in the prescribed forms along with the relevant attachments and schedules.
• Annual Return: A private limited company is required to file an annual return with the ROC every financial year within 60 days of holding its annual general meeting. The annual return must include details such as the names and addresses of the directors, the registered office address of the company, and details of the share capital and shareholders.
• Form DIR-12: In the event of any changes in the directors of a private limited company, the company is required to file Form DIR-12 with the ROC. The form must be filed within 30 days of the change.
• Form DIR-8: In the event of the appointment of a new director in a private limited company, the company is required to file Form DIR-8 with the ROC. The form must be filed within 30 days of the appointment.
• Form GNL-2: In the event of a change in the registered office address of a private limited company, the company is required to file Form GNL-2 with the ROC. The form must be filed within 30 days of the change.

Process of Annual ROC Compliances for Private Limited Companies

The following are the process for Annual ROC Compliances for Private Limited Companies:

• Preparation of Financial Statements: The first step in the process of annual ROC compliances is the preparation of the financial statements of the company. This includes the preparation of the balance sheet, profit and loss statement, and auditor’s report. The financial statements must be prepared in accordance with the provisions of the Companies Act, 2013, and must be audited by a practicing chartered accountant.
• Filing of Annual Return: Once the financial statements have been prepared, the next step is to file the annual return with the ROC. The annual return must be filed in the prescribed form and must be accompanied by the relevant attachments and schedules. The annual return must be filed within 60 days of holding the annual general meeting of the company.
• Filing of Forms for Change of Directors: In the event of any changes in the directors of a private limited company, the company is required to file Form DIR-12 with the ROC within 30 days of the change. The form must be accompanied by the relevant attachments and schedules.
• Filing of Form for Appointment of Directors: In the event of the appointment of a new director in a private limited company, the company is required to file Form DIR-8 with the ROC within 30 days of the appointment. The form must be accompanied by the relevant attachments and schedules.
• Filing of Form for Change of Registered Office

ROC Compliance Calendar 2022-23

One should keep in mind the following points while ROC Compliance:

• Annual Return: Companies are required to file an annual return with the ROC within 60 days of holding their annual general meeting. The due date for filing the annual return for the financial year 2022-23 is 30th October 2023.
• Financial Statements: Companies need to file their financial statements, including the balance sheet, profit and loss account, and auditor’s report, within 30 days of holding their annual general meeting. The due date for the financial year 2022-23 is 30th October 2023.
• Director’s Report: Companies are required to file a report by the directors of the company on the business and operations of the company for the financial year. The due date for the financial year 2022-23 is 30th October 2023.
• Form DPT-3: Companies need to file a statement of deposits accepted by the company during the financial year, along with interest paid or credited, with the ROC within 30 days of the close of the financial year. The due date for the financial year 2022-23 is 30th June 2023.
• XBRL Filing: Companies with a paid-up capital of more than Rs. 5 crore or a turnover of more than Rs. 100 crore are required to file their financial statements in XBRL format with the ROC. The due date for the financial year 2022-23 is 30th November 2023.

ROC Compliance Calendar 2022-23: Table Format

 Considerations for Filing ROC Compliance

The following are some things to bear in mind:

• Companies who plan to modify their shareholding throughout the BEN 2 planning process must remember to complete MGT 6 for any changes in beneficial shareholding.
• DIR 6 is still required for any modifications to the specifics of a DIN and must be filed even if DIR 3 KYC has previously been done.
• Companies having a paid-up capital of or larger than Rs 5 Crore, Listed Companies and their Subsidiaries, Companies with a revenue of or higher than Rs 100 Crore, and any Company that has previously filed this form mandatorily since its establishment must all submit AOC 4 XBRL.

Conclusion

Adhering to the ROC compliance calendar is essential for companies in India to avoid penalties and legal consequences. It is important for companies to keep track of these deadlines and ensure that all the necessary filings are submitted in a timely manner.

In conclusion, the ROC compliance calendar for the financial year 2022-23 in India provides a roadmap for companies to comply with various regulations and laws under the Companies Act, 2013. The table summarizing the important deadlines is a useful tool for companies to keep track of their compliance requirements.